Closing date: Saturday, 13 June 2015
Posting Title: Coordinator, Resource Management Unit, P4
Job Code Title: INFORMATION SYSTEMS OFFICER
Department/ Office: Economic Commission for Africa
Duty Station: ADDIS ABABA
Posting Period: 14 April 2015-13 June 2015
Job Opening number: 15-IST-ECA-42503-R-ADDIS ABABA(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Staff members are subject to the authority of the Secretary-General and
to assignment by him or her. In this context, all staff are expected to
move periodically to new functions in their careers in accordance with
established rules and procedures.
This vacancy is subject to availability of post.
Organizational Setting and Reporting
The post is located in the Information Technology and Umoja Support
Section (ITUSS) of the Public Information and Knowledge Management
Division at the United Nations Economic Commission for Africa (UNECA).
The incumbent works under the direct supervision of the Chief of the
Section.
Responsibilities
Under the direct supervision of the Chief of ITUSS, the incumbent will be responsible for the following duties
- Provide strategy,
business analysis and technical direction for planning, implementing
and supporting resource management information systems ( for ECA at
Headquarters and its sub-regional offices), to include the Integrated
Management Information System (IMIS), Enterprise Resource Planning
(ERP), financial reporting, payroll monitoring, contracts and
procurement management, project and resource mobilization, and all
workflow systems like the management of leave, staff entitlements and
telephone billing; Plan and direct major systems projects of significant
importance to ECA and its sub-regional office or major components of
these complex systems which typically impact critical operations and
large or multiple user groups; prioritise, plan, implement and support
IMIS companion administrative applications; provide first line support
to users of IMIS and companion applications; Provide expert advice on
complex systems analysis and design; identify the need for new systems;
develop plans for feasibility assessment, requirements specification,
design, development and implementation; Track and monitor project
progress against plan, requirements, quality measures, standard
processes; liaise with users on all aspects and during all phases of
development and implementation; Involvement in the execution of the most
complex aspects of the project; oversee development of document and
database structures, ensuring that all design aspects are addressed and
control and security mechanisms are established;
- Plan and oversee
the management of activities undertaken by the Unit; ensure that
substantive work programmes and programmed activities are carried out in
a timely fashion, coordinating diverse projects in the Unit.
- Carry
programmatic/administrative tasks necessary for the functioning of the
Unit, including procurement, preparation of budgets, assigning and
monitoring of performance parameters and critical indicators, reporting
on budget/programme performance, preparation of inputs for results-based
budgeting, evaluation of staff performance (PAS), evaluation and
interviews of candidates for job openings;
- Provide
professional leadership and work direction to assigned project team,
mentor and supervise the work of new/junior staff;. 5.Foster teamwork
and communication among staff in the Unit, within the ITUSS Section and
across organizational boundaries. 6.Keep abreast of developments in the
field and determine the need for testing and evaluating new products and
technologies; provide leadership on introducing technological changes;
prepare various technical reports.
Competencies
Professionalism
- Knowledge of systems design, and development, management, implementation and maintenance of complex information systems;
- ability to develop and oversee large centralized or decentralized institutional systems;
- conceptual
and strategic analytical capacity to understand information system and
business operational issues so as to thoroughly analyze and evaluate
critical systems matters;
- knowledge of a
range of computer languages and development paradigms, knowledge of
organization's information infrastructure and IT strategy as it relates
to user area(s).
- Is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results- proficiency in database administration for
Sybase and/or Oracle is required.
- good working
knowledge of programming languages as Delphi, C#, Java, Javascript, dot
net framework, and SQL is highly desirable, Proficiency in database
analysis and business intelligence tools such as SQL Analyzer, Business
Objects, Crystal Reports or Cognos is desirable.
- certification/training in Project Management (such as PMI, Prince 2) is highly desirable.
- Knowledge/experience of the ITIL framework is highly desirable.
- knowledge
of accounts, financial systems and controls, and prior experience with
UNIX and Sybase technical platforms is desirable.
- Sound knowledge of UN policies and procedures is and added advantage.
Communication
- Speaks and writes clearly and effectively;
- tailors language, tone, style and format to match audience;
- demonstrates openness in sharing information and keeping people informed.
Planning and Organizing
- Develops clear goals that are consistent with agreed strategies;
- identifies priority activities and assignments;
- adjusts priorities as required;
- allocates appropriate amount of time and resources for completing work;
- - foresees risks and allows for contingencies when planning;
- monitors and adjusts plans and actions as necessary;
- uses time efficiently.
Client Orientation
- Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
- establishes and maintains productive partnerships with clients by gaining their trust and respect;
- identifies clients' needs and matches them to appropriate solutions;
- monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
- keeps clients informed of progress or setbacks in projects;
- meets timeline for delivery of products or services to client.
Managing Performance
- Delegates the appropriate responsibility, accountability and decision-making authority;
- makes sure that roles, responsibilities and reporting lines are clear to each staff member;
- regularly discusses performance and provides feedback and coaching to staff;
- appraises performance fairly.
Education
- Advanced
university degree (Master's degree or equivalent) in computer science,
information systems, mathematics, statistics or related field.
- A first-level
university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
Work Experience
- A
minimum of seven years of progressively responsible experience in
planning, design, development, implementation and maintenance of
computer information systems or related area. -
- Experience in the
development, implementation and maintenance of large and complex ERP
systems is required and experience with IMIS is an added advantage.
- Demonstrated experience of planning and organising systems projects is required.
Languages
- English and French are working languages of the United Nations Secretariat.
- For the post advertised, fluency in English is required.
- Knowledge of another UN official language is an advantage.
Assessment Method
Shortlisted candidates will undergo a written examination test and competency based interviews.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101,
paragraph 3, of the Charter as well as the requirements of the position.
The United Nations is committed to the highest standards of efficiency,
competence and integrity for all its human resources, including but not
limited to respect for international human rights and humanitarian law.
Candidates may be subject to screening against these standards,
including but not limited to whether they have committed, or are alleged
to have committed criminal offences and/or violations of international
human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of
equality in its principal and subsidiary organs. (Charter of the United
Nations - Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
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ineligible for consideration for the job opening. Initial screening and
evaluation of applications will be conducted on the basis of the
information submitted. Applications cannot be amended following
submission. Candidates under serious consideration for selection will be
subject to a reference-checking process to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS'
BANK ACCOUNTS.
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